Use this checklist to organize procurement against the approved fire-protection drawings and BOQ. It helps the buyer find missing descriptions, unclear package boundaries and unassigned accessories. It does not determine the system design, calculate quantities or establish that a building has every required protection measure.
Start by recording the project, drawing/specification revision, designer, destination requirements and document date. Add a status to each line: required, quoted, technically reviewed, ordered and received. A blank or “not applicable” entry should have a reason and an owner.
In this guide
- 1. Pipe and connection items
- 2. Valves and system components
- 3. Common scope gaps
- 4. Documents and receiving
- 5. Send a usable BOQ
1. Pipe and connection items
| BOQ group | Information to check |
|---|---|
| Pipe | Material/specification, nominal size and actual outside diameter, wall thickness, length, finish, end preparation, quantity and unit. |
| Fittings and couplings | Type, every inlet/outlet size, connection system, exact proposed model and specified accessories. |
| Reducers and branch connections | All connection sizes and required configuration; identify each drawing reference. |
| Flanges and mating connections | Required connection details and included gaskets/fasteners as specified. |
Use the approved design to determine which items belong in the order. Do not replace a specified pipe or connection with a similar-looking item because the nominal size matches. Ask the supplier to declare all alternatives for technical review.
2. Valves and system-specific components
| Package | Fields to complete |
|---|---|
| Valves | Function, manufacturer/model, size, connection, pressure requirement, operator and specified supervisory/accessory items. |
| Sprinkler package | Exact approved sprinkler schedule and associated assembly/accessory references, rather than a generic “sprinkler heads” total. |
| Alarm and control interfaces | Approved device and panel schedules, compatible interfaces and the party responsible for wiring and programming. |
| Hose, extinguisher or specialist systems | Separate designer-approved schedules and package boundaries; do not add them as universal substitutes for another system. |
The category list is not a bill of materials for every project. NFPA 13 addresses automatic sprinkler design and installation; the applicable requirements and edition for a particular project still need to be established by its responsible professionals.
3. Check the gaps between packages
Accessories and installation interfaces
Review the drawings for supports, hangers, bracing, drains, test assemblies, gauges and other specified accessories. Record whether each is included in this supply package, supplied by another party or not applicable. This review is a coordination step, not a recommendation of sizes or locations.
Boundary and sequence checks
- Identify the connection to pumps, tanks, equipment or existing services where relevant.
- Separate supply-only items from installation, local approvals, testing and commissioning.
- List essential spares or tools only where the specification or approved manufacturer instructions require them.
- Group delivery priorities by installation sequence instead of assuming every line must ship together.
4. Add evidence and receiving fields
For every line requiring product approval, record the exact manufacturer/model and the evidence reference. Check applicable listings in UL Product iQ or the FM Approval Guide rather than treating one certificate as approval of the whole order.
- Submittal status and accepted technical deviations.
- Required material/inspection documents and their delivery date.
- Package mark and packing-list reference for receiving.
- Quantity received, condition, discrepancy reference and release decision.
Do not mark a package complete solely because the shipment arrived. Quantity receipt, technical acceptance, installation and commissioning are different milestones and may have different owners.
5. Request a coordinated quotation
CanHope can review a complete or partial fire-protection BOQ and identify the items we can propose, the required clarifications and the remaining supply boundaries. See the fire-protection supply package and email your current material list to info@canhopesteel.com. Include destination, approval requirements and the required-on-site programme. Availability and approval scope are confirmed item by item.